Agenda 2020

CLASSES

Configuring Security

Administrators will learn how to safeguard their scheduling systems from unauthorized use by creating security profiles and defining access to functions and viewing privileges. Customize your security strategy by tailoring system usage rights to the specific needs of individuals and/or groups and ensure system security throughout.

Court Alert

Administrators will learn how to set up the Court Alert module to allow court personnel and officers to utilize its functions, including: creating court types (municipal, superior, etc.), allowing employees to acknowledge court assignments, view electronic subpoenas, run reports and respond to requests to be excused from court assignments, and more. Sync department schedules with court required appearances and avoid scheduling conflicts and unnecessary overtime.

Learning & Professional Development

Administrators will learn how to set up and assign training classes, manage schedules to accommodate training, and enable employees to track their school activity, qualifications and certification expirations. Attendees will also be guided on how to access different reporting options to view training assignments, cost of trainings, qualification dates, and more. Track new skill acquisitions and know who and when staff is up for promotional opportunities.

Shift Bidding

Supervisors and Administrators will learn how to create a paperless shift bid process, including configuring notification and selection options to give employees a convenient way to choose schedules that work best for them. Bidding has never been easier with VCS' proprietary automation features inherent in this module.

Vacation Bidding

Supervisors and Administrators will learn how to create and manage vacation bids, as well as how to configure notification and selection options using business rules to easily manage the bidding process. A welcomed addition to the VCS platform, you asked and we delivered on this popular requested tool.

Time Record Report

Supervisors and Administrators will learn the functionality of the Time Record Report, including how to create spreadsheet-style reports for scheduling and payroll. Brought back by popular demand, the Time Record Report provides analytics at your fingertips.

Jobs4Blue Overview

Overview of Jobs4Blue (Managed Services for Extra Duty) features and benefits; followed by a Q&A. All the information you need to know on Jobs4Blue and more.

BOOTCAMPS

This Year, We’re Introducing Brand New Bootcamps

VCS Bootcamps will provide a deep-dive into the must-know features and modules of the VCS platform. Attendees will go through a series of practical exercises to assess competency and ensure that they leave Evolution Exchange fully-equipped to master primary functions of their scheduling system.

New Administrators Bootcamp

New Administrators will learn how to setup Employee Profiles and User logins. Plus, receive a crash course on the in's and out's of all basic functions, including: navigating schedules, submitting requests for time off, overtime and switches, as well as how to sign up for open shifts and extra duty jobs. Think you're familiar with system setup - we'll take you further in this session.

Schedule Building 101 Bootcamp

Supervisors and Administrators will buckle down on how to best manage schedules. Activities will include creating shifts and rotations, assigning employees to rotations, modifying schedules, and more. In-depth training here will have you managing shifts and rotations expertly and efficiently.

Replacement Policy Bootcamp

Supervisors and Administrators will not only learn how to create replacement policy rules, but also how to utilize them most efficiently. Practical exercises will allow attendees to apply these rules to web and text signups, call lists, and more. Diving deep into rules management is the defining focus of this high intensity bootcamp.

Payroll Processing Bootcamp

Administrators will receive a deep-dive on how to best set up payroll rules and process payroll. Attendees will be put to the test on their ability to create timesheets, export and manage close period adjustments, and more. Easily and seamlessly manage payroll with the tools taught in this immersive bootcamp and walk away with the ability to cut your payroll processing time in half.

New Custom Reporting Bootcamp

Administrators will learn everything from A-Z on how to create and/or modify reports, using both basic and advanced features of the newly revamped Custom Report Writer. Attendees will complete tactical exercises on capturing employee and schedule data to develop their own custom spreadsheet style reports with ease.

Extra Duty Bootcamp

Supervisors and Administrators will be armed with plenty of new knowledge on how to schedule extra duty jobs much easier. Attendees will learn how to set up vendors and admin fees, as well as how to create, assign and modify jobs. Recent automations and added features to the module make this class a must attend for all supervisors and administrators who manage extra duty.

NEW ATTENDEE ORIENTATION

Introducing EE to all the first timers

Never been to Evolution Exchange before? No worries! Stop by the New Attendee Orientation table during our Meet & Greet Mixer on 10/5 and we’ll catch you up to speed on everything to expect during the Conference!

Monday, October 5, 2020

TIME	CAPRICCIO RESTAURANT LOCATED IN RESORTS CASINO HOTEL (ADJACENT TO THE CONFERENCE CENTER)
4:00 – 7:00 PM	REGISTRATION, MEET & GREET MIXER, NEW ATTENDEE ORIENTATION
	At the Meet & Greet, Attendees can pre-register and pick up their lanyard ID's. The reception is an opportunity for our customers to meet and network with both VCS staff and other clientele prior to the start of the conference. The Meet and Greet is a 3-hour reception serving wine, beer, coffee & tea with chips, popcorn and other salty snacks. There will also be a New Attendee Orientation for any Evolution Exchange first timers.

AGENDA COURSE SELECTIONS AND TIMES – SUBJECT TO CHANGE

Tuesday, October 6, 2020

TIME	ATLANTIC A	ATLANTIC B	ATLANTIC 7	ATLANTIC 8
8:00 – 8:30 AM	BREAKFAST - CAPRICCIO RESTAURANT
8:30 – 8:45 AM	KEYNOTE - Guy DiMemmo, VCS CEO - ATLANTIC BALLROOM
8:45 - 11:45 AM	NEW ADMINISTRATORS BOOTCAMP New Administrators will learn how to setup Employee Profiles and User logins. Plus, receive a crash course on the in’s and out’s of all basic functions, including: navigating schedules, submitting requests for time off, overtime and switches, as well as how to sign up for open shifts and extra duty jobs. Think you’re familiar with system setup - we’ll take you further in this session.	SCHEDULE BUILDING 101 BOOTCAMP Supervisors and Administrators will buckle down on how to best manage schedules. Activities will include creating shifts and rotations, assigning employees to rotations, modifying schedules, and more. In-depth training here will have you managing shifts and rotations expertly and efficiently.	REPLACEMENT POLICY BOOTCAMP Supervisors and Administrators will not only learn how to create replacement policy rules, but also how to utilize them most efficiently. Practical exercises will allow attendees to apply these rules to web and text signups, call lists, and more. Diving deep into rules management is the defining focus of this high-intensity bootcamp.	NEW CUSTOM REPORTING BOOTCAMP Administrators will learn everything from A-Z on how to create and/or modify reports, using both basic and advanced features of the newly revamped Custom Report Writer. Attendees will complete tactical exercises on capturing employee and schedule data to develop their own custom spreadsheet style reports with ease.
11:45 AM-12:30 PM	LUNCH - CAPRICCIO RESTAURANT
12:30-1:15 PM	SHIFT BIDDING Supervisors and Administrators will learn how to create a paperless shift bid process, including configuring notification and selection options to give employees a convenient way to choose schedules that work best for them. Bidding has never been easier with VCS’ proprietary automation features inherent in this module.	VACATION BIDDING Supervisors and Administrators will learn how to create and manage vacation bids, as well as how to configure notification and selection options using business rules to easily manage the bidding process. A welcomed addition to the VCS platform, you asked and we delivered on this popular requested tool.	TIME RECORD REPORT Supervisors and Administrators will learn the functionality of the Time Record Report, including how to create spreadsheet-style reports for scheduling and payroll. Brought back by popular demand, the Time Record Report provides analytics at your fingertips.	LEARNING & PROFESSIONAL DEVELOPMENT Administrators will learn how to set up and assign training classes, manage schedules to accommodate training, and enable employees to track their school activity, qualifications and certification expirations. Attendees will also be guided on how to access different reporting options to view training assignments, cost of trainings, qualification dates, and more. Track new skill acquisitions and know who and when staff is up for promotional opportunities.
1:15-4:15 PM	NEW CUSTOM REPORTING BOOTCAMP Administrators will learn everything from A-Z on how to create and/or modify reports, using both basic and advanced features of the newly revamped Custom Report Writer. Attendees will complete tactical exercises on capturing employee and schedule data to develop their own custom spreadsheet style reports with ease.	EXTRA DUTY BOOTCAMP Supervisors and Administrators will be armed with plenty of new knowledge on how to schedule extra duty jobs much easier. Attendees will learn how to set up vendors and admin fees, as well as how to create, assign and modify jobs. Recent automations and added features to the module make this class a must attend for all supervisors and administrators who manage extra duty.	PAYROLL PROCESSING BOOTCAMP Administrators will receive a deep-dive on how to best set up payroll rules and process payroll. Attendees will be put to the test on their ability to create timesheets, export and manage close period adjustments, and more. Easily and seamlessly manage payroll with the tools taught in this immersive bootcamp and walk away with the ability to cut your payroll processing time in half.	NEW ADMINISTRATORS BOOTCAMP New Administrators will learn how to setup Employee Profiles and User logins. Plus, receive a crash course on the in’s and out’s of all basic functions, including: navigating schedules, submitting requests for time off, overtime and switches, as well as how to sign up for open shifts and extra duty jobs. Think you’re familiar with system setup - we’ll take you further in this session.
4:15-5:00 PM	COURT ALERT Administrators will learn how to set up the Court Alert module to allow court personnel and officers to utilize its functions, including: creating court types (municipal, superior, etc.), allowing employees to acknowledge court assignments, view electronic subpoenas, run reports and respond to requests to be excused from court assignments, and more. Sync department schedules with court required appearances and avoid scheduling conflicts and unnecessary overtime.	CONFIGURING SECURITY Administrators will learn how to safeguard their scheduling systems from unauthorized use by creating security profiles and defining access to functions and viewing privileges. Customize your security strategy by tailoring system usage rights to the specific needs of individuals and/or groups and ensure system security throughout.	JOBS4BLUE OVERVIEW Overview of Jobs4Blue (Managed Services for Extra Duty) features and benefits; followed by a Q&A. All the information you need to know on Jobs4Blue and more.	TO BE DETERMINED WE WILL LET YOU KNOW AS SOON AS THIS CLASS IS FINALIZED
5:00 – 7:00 PM	HAPPY HOUR - LANDSHARK BAR & GRILL

AGENDA COURSE SELECTIONS AND TIMES – SUBJECT TO CHANGE

Wednesday, October 7, 2020

TIME	ATLANTIC A	ATLANTIC B	ATLANTIC 7	ATLANTIC 8
7:45-8:15 AM	BREAKFAST - CAPRICCIO RESTAURANT
8:15-8:40 AM	KEYNOTE - SCOTT WALTER, VCS COO @ ATLANTIC BALLROOM
8:45-11:30 AM	EXTRA DUTY BOOTCAMP Supervisors and Administrators will be armed with plenty of new knowledge on how to schedule extra duty jobs much easier. Attendees will learn how to set up vendors and admin fees, as well as how to create, assign and modify jobs. Recent automations and added features to the module make this class a must attend for all supervisors and administrators who manage extra duty.	NEW CUSTOM REPORTING BOOTCAMP Administrators will learn everything from A-Z on how to create and/or modify reports, using both basic and advanced features of the newly revamped Custom Report Writer. Attendees will complete tactical exercises on capturing employee and schedule data to develop their own custom spreadsheet style reports with ease.	PAYROLL PROCESSING BOOTCAMP Administrators will receive a deep-dive on how to best set up payroll rules and process payroll. Attendees will be put to the test on their ability to create timesheets, export and manage close period adjustments, and more. Easily and seamlessly manage payroll with the tools taught in this immersive bootcamp and walk away with the ability to cut your payroll processing time in half.	REPLACEMENT POLICY BOOTCAMP Supervisors and Administrators will not only learn how to create replacement policy rules, but also how to utilize them most efficiently. Practical exercises will allow attendees to apply these rules to web and text signups, call lists, and more. Diving deep into rules management is the defining focus of this high-intensity bootcamp.
11:30 AM-12:15 PM	LUNCH - CAPRICCIO RESTAURANT
12:15-1:00 PM	TIME RECORD REPORT Supervisors and Administrators will learn how to create a paperless shift bid process, including configuring notification and selection options to give employees a convenient way to choose schedules that work best for them. Bidding has never been easier with VCS’ proprietary automation features inherent in this module.	VACATION BIDDING Supervisors and Administrators will learn how to create and manage vacation bids, as well as how to configure notification and selection options using business rules to easily manage the bidding process. A welcomed addition to the VCS platform, you asked and we delivered on this popular requested tool.	SHIFT BIDDING Supervisors and Administrators will learn how to create a paperless shift bid process, including configuring notification and selection options to give employees a convenient way to choose schedules that work best for them. Bidding has never been easier with VCS’ proprietary automation features inherent in this module.	JOBS4BLUE OVERVIEW Overview of Jobs4Blue (Managed Services for Extra Duty) features and benefits; followed by a Q&A. All the information you need to know on Jobs4Blue and more.
1:00-4:00 PM	REPLACEMENT POLICY BOOTCAMP Supervisors and Administrators will not only learn how to create replacement policy rules, but also how to utilize them most efficiently. Practical exercises will allow attendees to apply these rules to web and text signups, call lists, and more. Diving deep into rules management is the defining focus of this high-intensity bootcamp.	SCHEDULE BUILDING 101 BOOTCAMP Supervisors and Administrators will buckle down on how to best manage schedules. Activities will include creating shifts and rotations, assigning employees to rotations, modifying schedules, and more. In-depth training here will have you managing shifts and rotations expertly and efficiently.	NEW ADMINISTRATORS BOOTCAMP New Administrators will learn how to setup Employee Profiles and User logins. Plus, recieve a crash course on the in’s and out’s of all basic functions, including: navigating schedules, submitting requests for time off, overtime and switches, as well as how to sign up for open shifts and extra duty jobs. Think you’re familiar with system setup - we’ll take you further in this session.	EXTRA DUTY BOOTCAMP Supervisors and Administrators will be armed with plenty of new knowledge on how to schedule extra duty jobs much easier. Attendees will learn how to set up vendors and admin fees, as well as how to create, assign and modify jobs. Recent automations and added features to the module make this class a must attend for all supervisors and administrators who manage extra duty.

AGENDA COURSE SELECTIONS AND TIMES – SUBJECT TO CHANGE